Policy draft #2

New Issue

ts · 2026-01-15T10:39:53+08:00

ts commented

2026-01-15 10:39:53 +08:00

see https://records.yen.network/yen/forum/src/branch/main/policy.md

ts commented

2026-01-15 13:46:16 +08:00

Forum Group Policies

Author: @ann
Translator: @ts using chatgpt
Vetted by:

General Assembly (Summit) Group Leader

During the Summit, GLC hosts meetings of the Private Board functional group, announces annual directions and goals, discusses issues raised by chapter group leaders, and works together to resolve them.
Conduct at least four meetings within the one-year term (once per quarter; schedule announced in early June).
Plan the annual budget before the Summit (including all basic training and moderator training instructor fees, partial travel subsidies for instructors traveling from other locations, moderator gathering subsidies, and chapter subsidies).
Participate in Cabinet meetings.
Assist chapter group leaders with difficulties they encounter.
Help maintain the operation of moderator discussion and mutual-support groups.
Organize training course schedules (coordinate with instructors at least three months in advance, and co-organize with the relevant chapter group leader).

Chapter Group Leader

Take turns assisting in organizing training programs (venue, on-the-day support for instructors, meal arrangements).
Maintain regular contact with forum moderators within the chapter; monitor whether forums remain healthy (each forum must complete two health check forms per year), and assist when issues arise.
Handle applications from new members (or members) to participate in basic training; upon completion, they may join a forum.
Arrange chapter-level or cross-chapter moderator gatherings (to discuss how to run forums more effectively).
Participate in chapter EB meetings.

Basic Training

Conducted only with a minimum of 8 participants.
Deposit: RMB 1,000 per person. Registration is considered successful only after payment and completion of the registration form (air tickets for the instructor are purchased only after 8 participants have successfully registered).
Eligibility: Full members; priority given to new members or members who have not received training; members who have been trained but do not yet have a forum are encouraged as secondary participants.
Cost sharing (AA): venue fee / instructor’s airfare / five-star accommodation / local meals / local expenses
Minus the new member onboarding training fee upon joining (CNY 2,500 / 2).

Moderator Training

Conducted only with a minimum of 8 participants.
Deposit: RMB 1,000 per person. Registration is considered successful only after payment and completion of the registration form (air tickets for the instructor are purchased only after 8 participants have successfully registered).
Eligibility: Members who have participated in at least 6 forum meetings; priority given to those about to assume the moderator role; those who have not received training are encouraged next; if slots remain, retraining applicants may be accepted.
Cost sharing (AA): venue fee / instructor’s airfare / five-star accommodation / local meals / local expenses
Minus the new member onboarding training fee upon joining (CNY 2,500 / 2).
Held at least once per year (around the Summit period).

Advanced Moderator Training

(To be implemented after approval of the training by Instructor Roger.)
Eligibility: Members who have completed moderator training and have served as a forum moderator for at least one year.

Summit Moderator Nomination Criteria (by Chapter)

Forum participation: 6 years or more (chapters without forums are not required to nominate).
Must have completed moderator training and served as a forum moderator for at least one year.
Recent forum moderator retraining is preferred (but not mandatory).
Time since last forum mixer must not exceed one year.

# Forum Group Policies Author: @ann Translator: @ts using chatgpt Vetted by: ## General Assembly (Summit) Group Leader 1. During the Summit, GLC hosts meetings of the Private Board functional group, announces annual directions and goals, discusses issues raised by chapter group leaders, and works together to resolve them. 2. Conduct at least four meetings within the one-year term (once per quarter; schedule announced in early June). 3. Plan the annual budget before the Summit (including all basic training and moderator training instructor fees, partial travel subsidies for instructors traveling from other locations, moderator gathering subsidies, and chapter subsidies). 4. Participate in Cabinet meetings. 5. Assist chapter group leaders with difficulties they encounter. 6. Help maintain the operation of moderator discussion and mutual-support groups. 7. Organize training course schedules (coordinate with instructors at least three months in advance, and co-organize with the relevant chapter group leader). ## Chapter Group Leader 1. Take turns assisting in organizing training programs (venue, on-the-day support for instructors, meal arrangements). 2. Maintain regular contact with forum moderators within the chapter; monitor whether forums remain healthy (each forum must complete two health check forms per year), and assist when issues arise. 3. Handle applications from new members (or members) to participate in basic training; upon completion, they may join a forum. 4. Arrange chapter-level or cross-chapter moderator gatherings (to discuss how to run forums more effectively). 5. Participate in chapter EB meetings. ## Basic Training 1. Conducted only with a minimum of 8 participants. 2. Deposit: RMB 1,000 per person. Registration is considered successful only after payment and completion of the registration form (air tickets for the instructor are purchased only after 8 participants have successfully registered). 3. Eligibility: Full members; priority given to new members or members who have not received training; members who have been trained but do not yet have a forum are encouraged as secondary participants. 4. Cost sharing (AA): venue fee / instructor’s airfare / five-star accommodation / local meals / local expenses 5. Minus the new member onboarding training fee upon joining (CNY 2,500 / 2). ## Moderator Training 1. Conducted only with a minimum of 8 participants. 2. Deposit: RMB 1,000 per person. Registration is considered successful only after payment and completion of the registration form (air tickets for the instructor are purchased only after 8 participants have successfully registered). 3. Eligibility: Members who have participated in at least 6 forum meetings; priority given to those about to assume the moderator role; those who have not received training are encouraged next; if slots remain, retraining applicants may be accepted. 4. Cost sharing (AA): venue fee / instructor’s airfare / five-star accommodation / local meals / local expenses 5. Minus the new member onboarding training fee upon joining (CNY 2,500 / 2). 6. Held at least once per year (around the Summit period). ## Advanced Moderator Training (To be implemented after approval of the training by Instructor Roger.) Eligibility: Members who have completed moderator training and have served as a forum moderator for at least one year. ## Summit Moderator Nomination Criteria (by Chapter) 1. Forum participation: 6 years or more (chapters without forums are not required to nominate). 2. Must have completed moderator training and served as a forum moderator for at least one year. 3. Recent forum moderator retraining is preferred (but not mandatory). 4. Time since last forum mixer must not exceed one year.

ts referenced this issue from yen/secretary

2026-01-19 10:39:00 +08:00

Work Huddle #1

mishu-esther commented

2026-01-20 18:03:34 +08:00

私董会组长职责v2-简体.pdf 私董會組長職責v2-繁体.pdf 私董会组长职责v2-ENG.pdf

[私董会组长职责v2-简体.pdf](/attachments/fe1f681f-064d-467b-aeb5-fc4973f525c6)[私董會組長職責v2-繁体.pdf](/attachments/5f144497-d8e8-491a-accf-cf7b2eda1ed5)[私董会组长职责v2-ENG.pdf](/attachments/385adb77-66c4-4f7d-9f7a-ba6649c92fb2)

私董会组长职责v2-简体.pdf

187 KiB

私董會組長職責v2-繁体.pdf

166 KiB

私董会组长职责v2-ENG.pdf

81 KiB

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Reference: yen/forum#2