# Secretary Policy/Processes

Author: @ts

## Date/Time of activities
1. All YEN activities are published on 2 calendars on outlook.com
2. All members are encouraged to refer to the calendars to schedule their time
3. Secretary will text reminders to the group chats with only 1 timezone (the most commonly used) in order to avoid mistakes
    - 9 of 10 chapters are using GMT+8
4. The selected timezone will be based on the most widely used timezone among all chapters

## Translation/language of documents
1. All documents by secretary will be in Simplified Mandarin (简体)
    - 8 of 10 chapters are using Simplified Mandarin
2. Documents submitted by chapters can be in Simplified/Traditional Mandarin or English and will be stored as-is
3. Chapters that require translation are encourage to self translate and re-submit these documents
4. Secretary will only translate specific documents such as posters/website, as directed by Secretary Chair

## Zoom photo taking
1. There will be a photo taking at the start of every zoom
2. This is to encourage members to attend zoom meetings on time