diff --git a/policy.md b/policy.md
index e231ab2..3a93ec4 100644
--- a/policy.md
+++ b/policy.md
@@ -1,11 +1,21 @@
 # Secretary Policy/Processes
 
-## Event calendar
+Author: @ts
+
+## Date/Time of activities
 1. All YEN activities are published on 2 calendars on outlook.com
 2. All members are encouraged to refer to the calendars to schedule their time
-3. Secretary will text reminders to the group chats with only 1 timezone to avoid mistakes
+3. Secretary will text reminders to the group chats with only 1 timezone (the most commonly used) in order to avoid mistakes
+    - 9 of 10 chapters are using GMT+8
 4. The selected timezone will be based on the most widely used timezone among all chapters
 
+## Translation/language of documents
+1. All documents by secretary will be in Simplified Mandarin (简体)
+    - 8 of 10 chapters are using Simplified Mandarin
+2. Documents submitted by chapters can be in Simplified/Traditional Mandarin or English and will be stored as-is
+3. Chapters that require translation are encourage to self translate and re-submit these documents
+4. Secretary will only translate specific documents such as posters/website, as directed by Secretary Chair
+
 ## Zoom photo taking
 1. There will be a photo taking at the start of every zoom
 2. This is to encourage members to attend zoom meetings on time